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Public Records Act Requests 

Welcome to the Health Hazardous Materials Division (HHMD)/Los Angeles County Certified Unified Program Agency’s (CUPA) new records request page.  As of July 1, 2017, the HHMD is responsible for all requests of confidential records maintained in its various sections and units.


 Background

The Department of Public Health’s Public Health Investigation Administration was previously our custodian of records for the past 35 years. The HHMD would like to thank them for their years of diligent service.
The California Public Records Act was passed by the California State Legislature and signed by the governor in 1968.  It is found in the California Government Code, Section 6250 et. seq., and states “…the Legislature, mindful of the right of individuals to privacy, finds and declares that access to information concerning the conduct of the people’s business is a fundamental and necessary right of every person in this state”. It specifies that records subject to inspection and coping include any writings, meaning any handwriting, typewriting, printing, photographing, and every other means of recording upon any form of communication or representation, including information available in an electronic format (Government Code §§ 6252(f) and 6253.9.).  Records of the HHMD, which are not exempt from disclosure, will be made available for inspection and copying in accordance with the California Public Records Act upon receipt of a request that reasonably describes an identifiable record or records.
Requests must be submitted using the online request form.  The HHMD will not accept any request submitted by fax, mail, or phone.
HHMD will respond to all requests within ten (10) business days.  In unusual circumstances, the ten (10) days may be extended by written notice from the HHMD, or from his or her designee, but for no more than an additional fourteen (14) days, as provided by law.  Upon receipt, records shall be made promptly available to the requestor for review and/or copying.  Within the timeframe for responding to a public records request, it is the responsibility of the HHMD to contact the Office of the County Counsel if any question exists as to whether any record, or portion of any record is exempt from disclosure.  The County Counsel shall be responsible for providing advice to the HHMD and for assisting the HHMD in drafting a written response if an exemption is claimed.
A fee for copies of public records may be charged to cover the direct costs of duplication as determined by the County’s Auditor-Controller Los Angeles County Code § 2.170.010(a).

Available Records

Many of the Health Hazardous Materials Division (HHMD)/Los Angeles County CUPA files are maintained in one of its 6 district offices. Wherever possible, an electronic record will be emailed to the requestor or an appointment to review the files can be arranged. Requests typically will be honored for records regarding CUPA program inspections, investigations, hazardous materials emergency response incidents, and site mitigation cleanup oversight. Certain information, such as social security numbers, driver’s license numbers, names of complainants, map locations of hazardous materials, trade secrets, and records regarding ongoing litigation will not be released pursuant to the California Public Records Act and various privacy rules. The HHMD may have records that are noted on the following lists:

Active CUPA Program Records - Nov. 2017

 Inspection and enforcement records may be available for the following CUPA Programs:  Hazardous Materials Business Plan (HMBP), California Accidental Release Prevention Plan (CalARP), Hazardous Waste Generator (HWG), and the Aboveground Petroleum Storage Act Programs (APSA).
Definition of Column Headers:
  • Program Element (PE) CUPA Program Categories: See Permits and Fees 
  • CERS ID = California Environmental Reporting System ID Number
  • Facility ID – Envision Connect Database unique ID number used by the HHMD
Active CUPA Program Records List (Click Here)

Inactive CUPA Program Records - Nov. 2017

Inspection and enforcement records may be available for the following inactive CUPA Programs:  HMBP, CalARP, HWG, and APSA Programs.  Inactive programs include facilities that are out of business or no longer regulated by the HHMD.
Inactive CUPA Program Records List (Click Here)

Site Mitigation Unit (SMU) Case Records - Nov. 2017

The SMU has a voluntary oversight program and may have cleanup records for the facilities noted on the attached list.
Active/Inactive Cleanup Case Records
Site Mitigation Unit Case Records (Click Here)

CalARP Program Records - Nov. 2017

Businesses that handle regulated substances in industrial processes above threshold quantity levels are subject to CalARP program requirements.  Note:  Active and inactive CalARP facilities are also noted on the CUPA Program lists.
CalARP Program Records List (Click Here)

Participating Agencies with CUPA Program Records

The LA County CUPA has 9 Participating Agencies that may regulate some of the 6 CUPA programs and may also maintain inspection and enforcement compliance records.  The programs that they implement and their contact information is as follows:
Burbank Fire Department – Hazardous Materials Business Plan/Uniform Fire Code, California Accidental Release Prevention Plan, and Underground Storage Programs.
Compton Fire – Hazardous Materials Business Plan/Uniform Fire Code, and California Accidental Release Prevention Plan Programs.
Monrovia Fire – Hazardous Materials Business Plan/Uniform Fire Code, and California Accidental Release Prevention Plan Programs.
LA County Agricultural Commissioner/Weights and Measures – Hazardous Materials Business Plan/Uniform Fire Code Programs.
LA County Department of Public Works – Underground Storage Tank Program.
Torrance Fire – Hazardous Materials Business Plan/Uniform Fire Code, California Accidental Release Prevention Plan, and Underground Storage Tank Programs.
Culver City Fire – Hazardous Materials Business Plan/Uniform Fire Code, and California Accidental Release Prevention Plan Programs.
Downey Fire – Hazardous Materials Business Plan/Uniform Fire Code, and California Accidental Release Prevention Plan Programs.
Pasadena Fire – Hazardous Materials Business Plan/Uniform Fire Code, California Accidental Release Prevention Plan, and Underground Storage Tank Programs.

Submit a Record Request

To request a file search of records, complete the online request form found below, and email to:  fire-hhmdpra@fire.lacounty.gov
Requests must be submitted using the online request form. HHMD will not accept any request submitted by fax, mail, or phone.
Be aware that each request form allows a search of addresses from only one zip code. A separate request form must be completed for each different zip code. We will not accept an individual form with different zip codes listed. If no files are found, we will notify you via email that there are no records available. If there is a file, you will be notified of the appropriate steps to retrieve or review the files.

Contact Information

For more information on submitting a record request, please contact (323) 890 – 4045 or email: fire-hhmdpra@fire.lacounty.gov